Why do companies need to implement SharePoint? Unless a company knows the actual benefits and value, there is no point of using a SharePoint developer to implement the service.
However, the day-to-day conversations, technical and business people often are unable to quantify the return on investments (ROI) when using SharePoint. At the same time, companies do not fully utilize their SharePoint environment to reduce overall business cost and increase productivity.
A SharePoint programmer should tell you the technical specifics of SharePoint and how they are essential. In the article, you need to know what companies are missing in terms of business strategy when they do not implement SharePoint.
Why Use SharePoint
There may be too many sites within the company that have sites with document libraries. When a technical person is selling SharePoint to other businesses, they will target the senior-most levels within the organization because that is where the implementation starts.
Generally, SharePoint implementation uses one of these two approaches:
A Team Sites with Document Libraries
These sites usually are created from the Team template and contain one or more document libraries which can have very complicated folder structures. There is very little use of content types, metadata tags, or workflows. The sites are fully supported by the business unit, whose members have no formal understanding of SharePoint and have not embraced the “Power User” role. SharePoint Programmers create such sites to support the infrastructure or support team who can quickly generate a site from a simple help desk request ticket
Implementation on a Custom Site with a Large Code Code Base
Usually, these are much larger sites with a much larger audience. SharePoint development services will always target corporate networks, corporate HR, and corporate IT sites are the usual candidates for this type of SharePoint usage.
Such projects usually start out with great direction and expectations. They are sold as a low-cost alternative to many of the high-end, expensive content management systems (CMSes) the business has already investigated. Then as the project moves along, the requirements morph and become more complicated. It needs more custom code, which eventually becomes complex enough that the running code becomes an issue.
From here, things usually spiral out of control. The development team has given up on the premise of staying with out-of-the-box (OOTB) functionality with a limited code base. Instead, they have a fully customized approach, ranging from fully customized Master Pages to possibly a provider-hosted app (PHA) or—as they now call it a provider-hosted add-in.
Neither of the two SharePoint implementations is wrong, nor that one is advantageous over the other. Both approaches miss the opportunity to utilize what the SharePoint platform has to offer fully.
These two models result in the business feeling like SharePoint is way too expensive for what they use it for, or that the IT department is feeling that they could have developed the same functionality through web servers and HTML pages or a use a CMS cloud solution. Either opinion leaves both the business and IT feeling like SharePoint does not appear to be the right tool for their needs.
Benefits of SharePoint
The SharePoint as a technical platform, was introduced to the company from the infrastructure team with the assistance of their Microsoft Enterprise advisors.
Usually, the first SharePoint farm is a sort of testbed that is given to the company as part of their Enterprise Agreement with Microsoft. At this point, most companies engage a business client and deploy their first site collection with a single team site. The business client loves the document libraries and the ability to collaborate and share documents and so starts to use the site as part of their business processes.
This may sound perfectly acceptable to many of you and, in all honesty, can be a viable use case for SharePoint. But once you delve into SharePoint a little deeper, you realize that it is so much more than just a platform that the infrastructure team implemented and supports. It’s a robust application space that requires the tight collaboration of the infrastructure, enterprise architecture, and application teams.
Without collaboration, a SharePoint developer will tell you that you will head nowhere. The infrastructure team, without the collaboration of the correct partners from the very beginning, you run the risk of not understanding the full scope of the SharePoint platform and therefore are unprepared for the appropriate business strategies and utilization plan. This situation is not unique to the SharePoint platform and points to a much larger issue of proper collaboration and strategy, one that is facing many IT departments.
SharePoint workflows have been the most critical factor when educating your business clients and ensure the adoption and use of SharePoint within the organization. Workflows are the first feature that will catch your attention, and it is a significant contributor to full first exposure to SharePoint, which incorporating the Software Development Life Cycle (SDLC) processes.
When it comes to SharePoint, the initial conversations you have with business clients revolve around their business processes. Business processes are key to using SharePoint to increase productivity and reduce costs, something any business client is eager to discuss.
You can practically guarantee the use and adoption of SharePoint directly through business processes. Every business unit has operations, most of these processes have checkpoints or points of approval, and this is where workflows come in handy, whether it is through the sending of an approval email or the creation of an approval task.
The whole SharePoint development service team should convince your and the business clients of how workflows can improve their processes and reduce their costs. Then start talking about how they can use those same approval tasks to then create service-level agreements (SLAs) or key performance indicators (KPIs).
How great would it be for a business unit to understand just how long it takes for a document to be reviewed and approved? They could then take that information and adopt a strategy to improve the overall process. That would then allow them to create KPIs to monitor and govern the process.
To show senior management’s commitment to the improvement of their processes, they could even include the upgrades as part of their bonus objective programs. This is usually the home run that convinces a business client of the actual value they can achieve through the adoption and use of SharePoint.
The use of and hire SharePoint developer is indeed a creative and collaborative tool, from Microsoft. Like any of the thousands of SaaS or PaaS solutions available to us today, we must ensure that we truly understand how to utilize these solutions best. Continuing to improve our overall business processes and satisfy our business clients, SharePoint has become a key tool in my arsenal.
We look forward to the future and what SharePoint can offer you and the business.